Workflow systems · Client portals · Intelligent operating tools

Replace the spreadsheets, email chains and WhatsApp chaos.

We design and build secure portals, workflow systems and intelligent operating tools that your team will actually use — and your clients will actually trust. Grounded in real-world adoption, governance and operational discipline.

Book a workflow diagnostic See how it works

Built by people who have delivered in the hardest environments

We've designed and shipped complex systems in live NHS settings — where safety, governance and adoption are non-negotiable. That same discipline applies to every organisation we work with, from a specialist cancer centre to a two-partner accountancy firm.

Transformation & Delivery Lead

Tom Thornber

Director of Future Christie, The Christie NHS Foundation Trust

Tom is a board-level leader at The Christie NHS Foundation Trust, an internationally recognised specialist cancer centre. He has led transformation across operations, research, education and organisational modernisation, with a focus on the effective adoption of new technologies in complex healthcare environments.

He initiated the Electronic Patient Record replacement agenda at The Christie and has led work across digital strategy, AI adoption, intelligent hospital development, staff engagement, governance and board-level delivery.

Outside his NHS role, Tom is also a small-scale landlord and an active local community member through sports clubs and family networks — giving him practical insight into the everyday challenges faced by landlords, small organisations and community groups managing communication, records, compliance, finances and operational coordination.

Board-level transformation leader at an internationally recognised specialist cancer centre

Initiated EPR replacement and digital strategy at The Christie

Experience across operations, research, education and organisational modernisation

Practical personal insight into landlord, small-organisation and community workflows

Clinical & Technical Lead

Dr Rhidian Bramley

Consultant Radiologist & National AI Lead

Rhidian is a Consultant Radiologist with national leadership experience in the safe and effective adoption of AI in healthcare. He advises at national level, contributes to clinical and digital strategy, and regularly presents to healthcare, technology and transformation audiences.

Alongside his clinical leadership, Rhidian has personally built and implemented production systems used in live NHS settings — including advanced rota software and whole-EPR capability at The Christie NHS Foundation Trust.

Rhidian brings the rare combination of frontline clinical credibility, technical build capability and practical understanding of what it takes to deploy technology safely in complex healthcare environments.

National leadership role in healthcare AI adoption

Digital innovation leadership across GM Cancer Alliance

Built production rota software and whole-EPR capability at The Christie

Regular speaker on healthcare AI, clinical safety and digital transformation

From messy workflow to working system — in weeks, not months

We follow a repeatable three-step pattern: understand the real workflow first, show a working system quickly, then tailor or build for production. No long discovery phases. No slideware. A working system you can evaluate.

1. Diagnose

Map the real workflow

We spend time understanding the actual pain points, handoffs, documents, decisions and risks — not the theoretical process. You get a prioritised roadmap with clear automation opportunities you can act on immediately.

2. Proof of value

See it working before you commit

We build a working portal or workflow system using realistic data and role-based journeys. You evaluate a live system — not a proposal, not a demo video — before committing to a full build.

3. Deploy

Tailor, launch and support

For repeatable problems, we configure a proven pattern around your brand, roles and documents and get it live in weeks. For complex organisations, we design fully bespoke.

What this looks like in practice

A portfolio landlord managing 8 properties replaced a shoebox of receipts and an £800/year accountant bill with a structured tax-readiness platform.

The problem

Receipts in a drawer. Bank statements printed once a year. No idea which expenses are allowable. Paying an accountant to sort it all out. MTD ITSA deadline approaching with no digital records.

Before

Receipts and invoices scattered across email, post and a kitchen drawer
No clear view of income vs expenses by property
Scrambling every January to compile records for the accountant
Paying £800/year for an accountant to organise what should be straightforward

The system

A landlord self-service platform with bank import, evidence vault, transaction review and SA105 generation.

After

Bank CSV imported in seconds — every transaction categorised via review queue
Evidence vault stores tenancy agreements, letting agent statements and receipts
Clear dashboard showing income, expenses and tax position by property
SA105 summary generated at the click of a button, mapped to HMRC box numbers
Self-file with confidence — or send a clean pack to your accountant and watch the bill drop

Two routes to value

Bespoke where complexity demands it. Configured rapidly where the workflow pattern already exists.

For complex organisations

Where operating model, governance, integrations and multi-user requirements make off-the-shelf tools inadequate. We design and build from the ground up.

Operis — organisational coordination, staff experience, AI adoption and leadership insight
AI-enabled workflow systems with full audit trail
Leadership dashboards, compliance tracking and action management
NHS, public-sector and enterprise environments

For growing businesses

Where a proven workflow pattern can be configured around your brand, clients and documents — and go live in weeks.

ClientHub — client portals for accountants and professional firms
BuildHub — builder-client project portals (progress, budgets, variations, sign-off)
Property Hub — landlord tax-readiness platform (from £15/month)

Proven patterns. Your brand.

Each product is a Trusted Intelligent System — a repeatable architecture of workflow, evidence, communication, audit trails, governance and intelligence. Every deployment can be configured under the client's own brand, terminology and operating model while retaining the underlying product logic.

Landlord self-service

Property Hub

A Trusted Intelligent System for landlord records, evidence and tax-readiness.

Do your own property tax properly, without paying an accountant £800/year. Bank CSV import, evidence vault, transaction review queue, SA105 PDF generation and mortgage horizon. MTD ITSA ready from day one.

From £15/month →

Professional services

ClientHub

A Trusted Intelligent System for client work, documents and deadlines.

Client onboarding, document requests, compliance timelines, work queues, deadline visibility and AI-assisted document review. Deployed under your firm's own brand and client portal identity.

Construction

BuildHub

A Trusted Intelligent System for home extensions and renovation projects.

Project progress, budgets, variations, safety documentation, decisions, snagging and handover. A single source of truth, deployed under your builder brand.

Organisations & public sector

Operis

A Trusted Intelligent System for organisational coordination, modern practice and real-time insight.

Staff experience, workflows, communication, AI adoption, governance, policies, training, operational dashboards and leadership insight — in one coordinated system. Deployed under your organisation's own brand. Christie Hub is built on the Operis layer.

Group coordination

Game On Crew

A Trusted Intelligent System for group activity coordination.

Availability, sessions, attendance, venue management, payments and cost settlement for regular local activities and sports groups.

Three ways to work with us

Every engagement starts with understanding your real workflow. No generic AI pitch. No slideware. A clear output at every stage.

Workflow Diagnostic

from £1,500

A fixed-price review of your real workflow — pain points, handoffs, risks and automation opportunities. You receive a prioritised roadmap you can act on immediately, with or without us.

Typically 2–3 hours of your time. Report delivered within 2 weeks.

Client Portal Build

from £5,000

A working client portal or workflow system, configured around your brand, roles and documents. Built on proven patterns — live in weeks, not months. Evaluate it before committing to anything further.

Typically 2–4 weeks to first live version. Ongoing support available.

Full Workflow System

from £15,000

A fully bespoke intelligent operating system — designed for your operating model, governance requirements and user roles. For complex organisations where off-the-shelf tools simply don't fit.

NHS, public-sector and enterprise clients. Priced per project.

Tell us about the workflow that frustrates you most.

We'll show you what a system could look like — and give you a clear, prioritised roadmap you can act on immediately. Whether or not you work with us.

30 minutes. Fixed-price diagnostic from £1,500. We'll bring a relevant example from our portfolio.

Book a workflow diagnostic

hello@trustedintelligentsystems.co.uk